When the start time of an appointment scheduling actually has been reached (or the appointment scheduling has been started manually as described above), all participants are notified via e-mail and are invited to vote on the suggested dates. This e-mail message includes a personalized link that allows you as a participant to access the appointment scheduling in order to vote, change a vote or have a look at the voting results so far. Do not forward this link to other persons (they could use this link only to participate under your name), but rather use the second link in the e-mail (if present) to suggest other persons for participation in the appointment. If you are a member of the workspace containing the appointment scheduling object you may simply open the appointment scheduling to vote.
You vote on an appointment scheduling
• by clicking on the “To appointment scheduling” link in the invitation e-mail or by selecting Open in the action menu of the appointment scheduling (the latter only if you are a member of the workspace containing the appointment scheduling object).
• The ‘Appointment Scheduling’ action form presents the voting as a table: the suggested dates are the columns, the participants and their votes are the rows. Vote on the dates suggested by pressing the appropriate radio buttons and clicking [Vote]. If you have voted already and want to change your opinion, click on the edit icon next to your name.
• The optional comments and the degree of acceptance that a date has received so far are shown as tooltips of the info icon of a date.
• The ‘Current status’ line shows the accumulated status of the dates suggested for the appointment:
o Green: All participants have voted with ‘yes’.
o Orange: No participant has voted with ‘no’, at least one participant has voted with ‘maybe’.
o Red: At least one participant has voted with ‘no’.
Your vote will be reflected immediately in the current status of a date: if you vote with ‘no’, e.g., the current status will switch to red.
• You may also suggest other participants by clicking the respective button, if this possibility is foreseen for this appointment scheduling (see next section).
• Click on [Go back] to return to the folder listing.
You may change your vote or have a look at the other votes using the same link in the invitation e-mail, so do not delete this e-mail. Voting on the appointment scheduling is possible as long as the voting period has not expired or the organizer has not closed the voting earlier (about which you will be notified via e-mail).
If you vote on an appointment scheduling as organizer, the current status of the appointment scheduling is indicated in the ‘Final date’ line and you are offered to fix the final date by selecting one of the dates (see below). You may also edit the participant list by clicking [Edit participants] as explained above.