Communities may also be used as shared e-mail distribution lists: By default, every community member has the right to send e-mail messages to the whole community. Of course, also the members of the associated community workspace may send e-mail messages to the community.
You send an e-mail message to a community as follows:
• Go to the members’ page of the community workspace by clicking on the icon shown in the ‘Share’ column of the community workspace entry.
• Select Send to E-Mail in the action menu of the community. This will present the ‘Send E-Mail’ form with the community e-mail address already inserted into the ‘To:’ field. Alternatively, you may also use (Send E-Mail) in the multi-selection toolbar.
Note that (E-Mail) in the multi-selection toolbar may not be used for sending e-mail messages to communities, because this action sends the e-mail message from your local e-mail client to the BSCW server for distribution. BSCW servers, however, cannot distribute received e-mail messages currently.
When you plan to use a community as shared mailing list, the admission policy should be hidden or closed and the community role should not include the right to invite or remove members, so that you can control community membership. As community role you should choose, e.g., Associate member, but not Member (includes right to destroy the whole community) or Manager (includes right to manage community membership).